MINUTES OF MEETING SWEETWATER CREEK
COMMUNITY DEVELOPMENT DISTRICT

The regular meeting of the Board of Supervisors of the Sweetwater Creek Community Development District was held on Thursday, November 3, 2022 at 4:00 p.m. at 625 Palencia Club Drive, St. Augustine, Florida.

Present and constituting a quorum were:

Rob Lisotta	Chairman
Stephen Handler	Vice Chairman
Charles Usina	Supervisor
Ron Cervelli	Supervisor
John Smith	Supervisor

Also present were:

Jim Oliver	District Manager, GMS
Roy Van Wyk	KE Law Group
Erin Gunia	Amenity Facilities Manager
Chris Hall	Field Operations Manager
Daniel Todd	Account Manager, Duval Landscape
Mike Wooldridge	Duval Landscape
Robert Bullock	Duval Landscape

The following is a summary of the minutes and actions taken at the November 3, 2022 Sweetwater Creek Community Development District’s Regular Board of Supervisors meeting.

FIRST ORDER OF BUSINESS	Roll Call
Mr. Lisotta called the meeting to order at 4:00 p.m. Five Board members were present, constituting a quorum.

SECOND ORDER OF BUSINESS	Public Comment
A resident commented on the length of time for the plan for the fitness center.

Multiple resident comments were centered on the termination of the Child Watch services.
Another resident commented on a wait list and other concerns for Child Watch.
Resident commented on the need for Child Watch.
A Marshall Creek resident commented on Child Watch and asked the Board to reconsider their vote on cancellation of the program. He noted there are 200 signatures on the issue.
Several residents asked that Child Watch be kept for the community.
Mr. Lisotta commented on the reason for the meeting and responded to comments. Other Supervisors made comments on expanding the fitness center and the results of the surveys favoring the fitness center and eliminating Child Watch, and overall usage for the residents of the community.
Discussion ensued on the surveys, the space for the fitness center, child watch and reconsideration of the vote for Child Watch.

THIRD ORDER OF BUSINESS	Approval of the Consent Agenda
Minutes of the October 6, 2022 Meeting
Mr. Lisotta presented the October 6, 2022 meeting minutes and asked for any comments or corrections from the Board. There were some changes requested to several sections of the minutes.

Financial Statements
The financial statements were provided in the agenda and were for informational purposes.

Check Register
Mr. Lisotta presented the check register.

On MOTION by Mr. Handler, seconded by Mr. Smith, with all in favor, the Consent Agenda, was approved as amended.

FOURTH ORDER OF BUSINESS	Comcast  Review  and  Report  (Supervisor
Smith)

Mr. Harbin and Ms. McClerkin, representatives from Comcast, reviewed the proposal for the type of fiber blend cable and a press release of 3 weeks ago. They presented a video for the Board regarding the infrastructure for services and technology options already in place in several communities. The options were reviewed, the additional apps, the streaming and other options that would be provided. All of these would be available to the District if they were to provide access to common areas of the property for installation and maintenance of lines and other related distribution equipment. The proposed service is for a one-time payment of $69,920, subject to change depending on the District’s technology preferences. Supervisor noted that AT&T already has many of these options in place and questioned if another company should be allowed to dig in the community creating other issues such as water lines and electrical lines that could be interrupted. Other issues were discussed.
After discussion the Chairman noted he will work on contract issues. Mr. Lisotta noted an updated draft agreement will be sent to the Board for review in advance of the next meeting. It was noted the Board Supervisors can contact District Counsel directly with questions or to provide input. Comcast agreed to attend the next meeting. No motion was made.

FIFTH ORDER OF BUSINESS	Update	Regarding	Fitness	Center	/
Consideration of Interior Renovation Proposals
Mr. Lisotta asked that before review of renovation proposals if any Supervisors that voted to close wish to reconsider. No Supervisors commented on reconsideration.
A resident from the audience asked the Board to reconsider Child Watch. Discussion ensued on cancelling child watch, the survey results for fitness center, and whether or not they were reflective of the community. Mr. Lisotta stated there were three Supervisors that already voted to close child watch, and it is currently closed by votes. He stated they would move on in the agenda. Mr. Usina requested to postpone the Child Watch Closure for 30 days. The motion failed due to no second.
Ms. Gunia presented the proposals for renovation of the fitness center. She noted there were bids received from two companies, Invision and Scherer Construction. Discussion ensued on the specifics of the proposals to include architectural designs, plans, drawings, site plans and overlay. Discussion included the bathrooms, the alcove where the vending machines were previously, the storage space that is needed, and the proposed office space. Discussion covered the

concerns of approving a proposal with no plans and no drawings. The change order process was explained.
After discussion the motion was made for approval for the proposal from Invision for
$85,062 and the approval for District Counsel to prepare the agreement.

On MOTION by Mr. Smith, seconded by Mr. Lisotta, with Mr. Smith, Mr. Lisotta, Mr. Handler, and Mr. Cervelli in favor and Mr. Usina opposed, the Proposal from Invision for $85,062 for Interior Renovations to the Fitness Center, was approved 4-1.

*The Board took a 5-minute recess from 5:50 – 5:55.

SIXTH ORDER OF BUSINESS	Update on Pickleball Courts / Consideration
of Work Authorization from England Thims & Miller for Engineering Services Related to Pickleball Courts (Supervisor Smith)
Supervisor Smith gave an overview of the proposed pickleball courts. He presented the drawings that noted they will be placed behind the fitness center and the specifics. He added the costs estimates for 4 courts were between $155,000- $175,000. He added the electrical and ADA components would not be included. Supervisor Smith stated the District Counsel had reviewed and suggested this be approved as informal documents to be brought to the next meeting. Specific locations and costs were further discussed. The question was asked about utilizing all of the bond money. Discussion ensued on paying tax and other project costs.
After discussion the Board authorized Supervisor Smith to negotiate with ETM regarding certain costs listed WA#13 and to proceed with other process steps listed on WA. The pickleball informational bid documents will be considered at the next meeting.

On MOTION by Mr. Handler, seconded by Mr. Usina, with all in favor, the Proposal from England, Thims, and Miller, Inc, was approved.

SEVENTH ORDER OF BUSINESS	Discussion	of	Onda	Recreational	Park
Considerations (Supervisor Handler)

Supervisor Handler gave an overview of the proposed Onda Recreational Park improvements. He noted they had 3¼ acres to create a park and make improvements. He added his recommendation was to have Supervisor Usina delegated to lead this project for outdoor parks to include a basketball court and other sports for young families in the community.

EIGHTH ORDER OF BUSINESS	Consideration	of	Resolution	2023-01,
Amending the Fiscal Year 2022 Capital Reserve Fund Budget
Mr. Oliver asked for a motion for the resolution amending the capital reserve fund budget.

On MOTION by Mr. Usina, seconded by Mr. Smith, with all in favor, Resolution 2023-01, Amending the Fiscal year 2022 Capital Reserve Fund Budget, was approved.

NINTH ORDER OF BUSINESS	Consideration	of	Resolution	2023-02,
Approving Request for Proposal Documents for Landscape and Irrigation Maintenance Services
Mr. Lisotta presented Resolution 2023-02 which approves the RFP documents for landscape and irrigation maintenance services. He noted they were very specific about quality of services. He added the point today is that multiple Supervisors have asked Duval to make improvements and corrections in certain areas. He stated that the deficiencies have continued. He asked Duval representatives to provide assurance that these deficiencies would not continue. Mr. Lisotta noted issues such as sodding and listed other issues. Mr. Cervelli added comments about concerns with communication. Continued discussion ensued on the various concerns with Duval services such as the portal and how it will enhance the communication services.
The Duval representative, Rob Bullock addressed concerns and provided assurances that future performance, communications, and reporting will be improved immediately. Mr. Lisotta stated he would agree to have a 30-day probation period for Duval. Mr. Usina made the motion to put the RFP process on hold, but there was no second.
After discussion the Board agreed to direct staff to cancel the RFP process and to table the RFP package until directed.

On MOTION by Mr. Handler, seconded by Mr. Usina, with all in favor, To Direct Staff to Cancel the RFP Process and Table the RFP Documents Until a Later Date, was approved.

TENTH ORDER OF BUSINESS	Consideration of Code of Conduct Policy
(Supervisor Cervelli)
Mr. Lisotta noted that this item was tabled until the next meeting.

ELEVENTH ORDER OF BUSINESS	Discussion	Regarding	Term	Limits
(Supervisor Cervelli)
Mr. Lisotta noted that this item was tabled until the next meeting.

TWELFTH ORDER OF BUSINESS	Discussion  Regarding  Grounded  Boat  on
CDD Property Behind Rio Del Norte Road (Supervisor Cervelli)
Mr. Cervelli asked to discuss the boat on CDD property. It was asked that District Counsel prepare a letter to the owner requiring removal of the vessel.

THIRTEENTH ORDER OF BUSINESS	Other Business
There being none, the next item followed.

FOURTEENTH ORDER OF BUSINESS	Staff Reports
Landscape Team
This item was tabled to the next meeting.

District Counsel
This item was tabled to the next meeting.

District Engineer
Consideration of Requisitions No. 53-57
Mr. Oliver gave an overview of the requestions and Mr. Lisotta noted these were previously approved.

On MOTION by Mr. Lisotta, seconded by Mr. Smith, with all in favor, Requisitions No. 53-57, were approved.

Consideration of Work Authorization 12 for Fiscal Year 2023 Engineering Services
Mr. Oliver explained the Work Authorization 12 for engineering services for $25,000.

On MOTION by Mr. Lisotta, seconded by Mr. Usina, with all in favor, Work Authorization 12 for Fiscal Year 2023 Engineering Services, was approved.

Consideration of Work Authorization 14 for Palencia Phase 1 Surveying Services
This item was tabled.

Field Manager – Report
There being none the next item followed.

District Manager
There being none the next item followed.

Director of Amenities
There being none the next item followed.

FIFTEENTH ORDER OF BUSINESS	Supervisor Requests / Public Comment Resident Comments:
A resident comment regarding the amount of pickleball courts for utilization. He suggested at least six. Discussion ensued on the space and the number of residents in the community that would use the courts.
A resident commented on basketball courts.

Supervisor Comments:
There were no Supervisor comments.

SIXTEENTH ORDER OF BUSINESS	Next	Scheduled	Meeting	–	Thursday,
December 1, 2022 at 4:00 p.m. at 625 Palencia Club Drive, St. Augustine, Florida 32095
Mr. Lisotta noted the next Board meeting will be held on Thursday, December 1, 2022 at 4:00 p.m. at 625 Palencia Club Drive, St. Augustine, Florida 32095.

SEVENTEENTH ORDER OF BUSINESS	Adjournment

On MOTION by Mr. Handler, seconded by Mr. Usina, with all in favor, the meeting was adjourned.

Secretary/Assistant Secretary	Chairman/Vice Chairman